TotalMD - Better Technology...Better Price

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Powerful, Feature-packed Medical Billing and Practice Management Solution
Affordable, Easy-to-Use, ONC-ATCB Certified Electronic Health Records
Electronic Claims, Remittance, Patient Reminders, Statements, Payment Solutions and more by ApexEDI
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TotalMD Practice Management & Medical Billing Software


TotalMD FiringMost Powerful Version Ever - TotalMD 18 - Medical Billing & Practice Management Software

TMD LogoTotalMD is a feature-rich, highly intuitive, in-house practice management and medical billing program.  Scheduling, automatic posting of Electronic Remittance Advice (ERA) and full financial features makes this the ideal choice, especially at its low price.  Listed below, are just a few of the benefits and features you will enjoy with this program.   If you need an EHR, the ONC-ATCB-Certified, TotalMD EHR is the perfect match for your practice or Medical Billing service. Medisoft and AltaPoint users, compare the price/features here!

Single User Pricing for TotalMD 18 Practice Management software starts as low as $199.  
Network Versions start at $1199

Buy it today from TotalMD's Dealer of the Year!

Medisoft, Lytec & AltaPoint Users - TotalMD AUTOMATICALLY imports/converts your data. 
Upgrade to savings, convenience and POWER!   WHICH VERSION IS BEST FOR YOU? CLICK HERE




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Private Practices and billing services everywhere LOVE TotalMD. Below, you will find some video testimonials from recent users of TotalMD. HIGHEST RATINGS/REVIEWS 4.5/5 Stars at Software Advice
Katherine from Dr. Robert Rath’s office
Cynthia from White Mountain Psychiatric Services
Victoria from Pro Claim Services
Janice from QuickStart Medical Billing


TotalMD Patient Info Screen

Ledger / Transaction Entry Screen

Apply patient payments, insurance payments and adjustments as well as view your financial entries directly below their corresponding procedures.  In addition, view the co pay amount, applied deductible, patient balance and patient remainder balance as well as individual procedure remainder balances -- all from the same screen.

Visual Claim Editor

View your insurance claim form graphically, add any necessary notes and changes then electronically send your insurance claims easily and seamlessly.  With the visual claim editor, modifying claims has never been so easy.

 Encoder Pro Integration

BONUS - Buy ANY ADVANCED NETWORK version of TotalMD and we will throw the 2018 Code Set (CPT,, ICD-10 & HCPCS Codes) Don't forget to ASK! (Only good at time of purchase)









Security and Audit

Use TotalMD’s security feature to allow/not allow users to any part of the software. 
This easy-to-set up feature will give you the control you need to ensure the practice is running properly with
the ability to check the audit trail to see what is really happening with the office.

TotalMD SchedulerAppointment & Revenue Scheduling

Double book patient appointments in an operatory if needed and move multiple appointments from one day to another. Customize the information that appears on the appointments, modify the appointments to display the patient’s age, insurance name , or other information. Now, all you need to do is glance over at the computer screen to see everything you need to know for your next patient.

Manage revenue with the Revenue Calendar.

View your revenue figures on the monthly calendar. Quickly determine how much money has been posted to the ledger and best of all, display how much money you’ve actually collected. TotalMD also gives you the ability to display this information by provider, making it easy to keep tabs on your associates and other providers.

Electronic Insurance Claims

Get paid faster with most electronic claim clearinghouses. View your insurance claim form graphically, add any necessary notes and changes and then electronically send your insurance claims easily and seamlessly with the click of a button.

 Save time with automatic payment posting (Electronic Remittance Advice)

Automatically and quickly post payments from the insurance using the ERA automatic posting feature. This will post the payments to each charge sent electronically based on the insurance remittance advice sent electronically.



Patient Statements

Printing patient statements has never been so easy and there is a patient statement for every situation. If your patient is ready to checkout, then quickly print the Patient Walkout statement. If it is the end of the month, then quickly and easily print your month end Family statements.




TotalMD ReportsCustom Report Writer

Access any information with the custom report writer. Use the advanced TotalMD report writer to obtain any and all information you would ever want or need in order to make your practice run smoothly. Customize any existing TotalMD report, statement, letter, list or claim. Or, create your own custom reports to fit your practices unique needs. You no longer need to be frustrated by not being able to obtain specific information from your software.

Prescription Writing

Track your patient prescriptions history with your integrated prescription writing tool. Need to refill a patient’s prescription? No problem. View your patient’s prescription history and quickly copy over a previous prescription.

Keep a full Schedule with recall & ASAP appointment system.

Easily create new recall appointments and keep your schedule full with the recall list.  A patient cancels their appointment? No worries, jump to the ASAP list, to quickly fill possible holes in your schedule.

Line, Bar and Pie Charting

Use the graphs in TotalMD to quickly see informational trends within your practice. View the posted payments by date, or graphically view the appointment count by date. Monitor the number of times procedures are performed in the last 60 days. The TotalMD graphs can help you visually identify the strengths and weaknesses of your practice

EOB Entry with Allowed Amounts and Auto Write Off

From the EOB insurance check entry screen, quickly and easily record allowed amounts on the fly.  Your entered allowed amounts are permanently stored in your insurance plan’s record and automatically used to calculate write offs each time you apply a payment to your procedure.

Medical and Financial Alerts

Quickly and easily add medical and financial alerts to your patients’ records.  Later, upon accessing a patient’s ledger, record or upon creating a new appointment for a patient, an auto generated pop up will alert you to the health and/or financial status of your patient.


Deductible Tracking
View and track your patients’ individual and family deductibles from the patient screen as well as from the Transaction Entry / Ledger screen.






TotalMD CodesMedical Codes

Save hours of data entry by adding all the CPT, ICD and HCPCS codes with a simple click of the button. Additionally, using the complete codes on disk CD helps to ensure that you are using the correct codes - correct coding means fewer rejected claims.

UB04 Capability

Select the Institutional Claims tab to record the needed information for your UB04 claims. Now, decide whether you want to create a UB04 claim or a CMS1500 claim – it’s your choice.

Line Item Notes

Easily and quickly add descriptive notes to procedures. Feel free to add these line item notes from the Ledger Screen, the Patient Payment Screen, and/or the Insurance EOB Payment Screen. From the Ledger Screen, line item notes will appear below their corresponding procedures. And, line item notes can be included on Patient Statements.












Auto Patient Line Item Payments

Choose what order you would like to view the outstanding owed procedure amounts for your patient's family. Then click on the Auto Apply button to auto distribute payments to procedures. Applying patient payments has never been so easy.

Claim and Statement Note History

Quickly and easily view patient statement and claim history. Just click on the View box and select Statement History and/or Claim History. Now all of the Ledger clutter has disappeared double click on one of the claim lines to view the claim.

Sales Tax

Auto apply tax to each procedure or click on the tax button to enter taxes for a group of procedures. Either way, TotalMD makes adding taxes for procedures a snap.

TMD ANSIAvaility® E-Claim & 837 ANSI Modules

With the additional direct claims modules, you can assign insurance plans to the ANSI 837 module, the Availity® e-claim module, the Gateway® clearinghouse or other clearinghouses. Now, TotalMD will automatically know to send e-claims to where they need to go

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